Executive Assistant

Job Description

JOB SUMMARY

Our client  is seeking a high-performing Executive Assistant to support the Chief Operating Officer (COO) and Chief Commercial Officer (CCO). This is a highly visible, high-impact role for someone who is professional, solutions-oriented, and thrives in a fast-paced, ever-evolving environment.

The ideal candidate is proactive, detail-oriented, and exercises strong judgment, particularly when handling sensitive and confidential information. This person is not only highly organized, but also a thoughtful problem-solver who can anticipate needs, streamline operations, and help senior leaders operate at their highest level.

Roles & Responsibilities

• Serve as the primary point of contact for the COO and CCO, managing high-level communications, meeting requests, and correspondence
• Own complex calendar management across both personal and professional priorities, ensuring alignment and optimization of time
• Coordinate travel, meetings, and events, including detailed logistics and itineraries
• Prepare executive-level materials, including presentations, reports, briefing documents, and internal communications
• Establish and maintain weekly planning rhythms to ensure priorities are aligned and executives are set up for success
• Track and manage cross-functional initiatives, strategic projects, and key deliverables across the organization
• Lead special projects and operational improvements that enhance efficiency and scale executive impact
• Act as a proactive thought partner by anticipating needs, identifying challenges, and surfacing solutions
• Draft internal updates, talking points, and memos to ensure clarity and alignment across teams
• Build and maintain strong relationships with senior leadership, investors, internal stakeholders, and external partners
• Handle confidential information, contracts, and sensitive materials with the highest level of discretion
• Exercise sound judgment in prioritizing competing demands and navigating complex internal dynamics

Qualifications

• 5+ years of experience supporting senior executives (C-suite strongly preferred)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Ability to operate with urgency, prioritize effectively, and manage multiple workstreams simultaneously
• Proactive mindset with a strong sense of ownership and accountability
• Strong command of Google Workspace, Slack, and calendar/project management tools
• Experience working in fast-paced, high-growth environments is a plus

Compensation

The expected annual base salary for this role is $90,000 – $100,000.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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