Executive Assistant

Job Description

ABOUT JOB

An opportunity has become available for an experienced Executive Assistant to join a purpose-driven organisation undergoing significant transformation and growth. Supporting senior executives within a collaborative and values-led environment, this role will suit a highly organised and proactive EA who thrives in fast-paced settings and enjoys partnering closely with leadership teams to enable effective operations, governance and stakeholder engagement.

This is a hands-on role requiring strong judgement, exceptional coordination skills and the ability to confidently manage competing priorities with professionalism and discretion.

About the Role:
Reporting to senior executive leaders, you will provide high-level executive and administrative support across a dynamic portfolio. You will work closely with other Executive Assistants and internal stakeholders to ensure seamless coordination of executive workflows, meetings, communications and operational priorities.

The role will see you supporting senior leaders through diary and inbox management, meeting coordination, travel arrangements, governance administration and the preparation of high-quality presentations and documentation.

Key Responsibilities

• Provide high-level executive support to senior leaders and portfolio teams
• Manage complex diaries, inboxes and scheduling across multiple stakeholders
• Coordinate meetings end-to-end including agendas, minutes, action tracking and follow-up
• Prepare professional presentations, briefing packs, reports and communications
• Arrange travel, accommodation and event logistics in line with policy requirements
• Support governance and compliance processes including document management and record keeping
• Maintain action registers, calendars and meeting schedules
• Process expenses, invoices and administrative approvals accurately and efficiently
• Coordinate on-boarding and off-boarding activities within portfolio teams
• Support workshops, leadership meetings and cross-functional events
• Work collaboratively with other Executive Assistants to support broader business priorities
• Use initiative and sound judgement to manage ambiguity and maintain workflow momentum

About You:
To be successful in this role, you will bring:

• Demonstrated experience supporting senior executives or C-suite leaders
• Exceptional organisational and time management skills
• Strong written and verbal communication capability
• Advanced Microsoft Office skills including PowerPoint, Word, Outlook and Teams
• Experience preparing high-quality presentations and professional documentation
• Proven ability to manage competing priorities in a fast-paced environment
• Strong stakeholder engagement and relationship management skills
• Experience coordinating meetings, action registers and governance processes
• High attention to detail and strong problem-solving capability
• Professional discretion and ability to handle confidential information appropriately
• A collaborative and adaptable working style
• Confidence working across multiple teams and priorities simultaneously

Desirable Experience

• Experience within a not-for-profit, healthcare, community services or purpose-led organisation
• Exposure to governance or board-related administration
• Interest in process improvement and technology-enabled ways of working

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration