Executive Assistant

Job Description

ABOUT JOB

The Executive Assistant serves as a key partner to senior executives, overseeing day-to-day operations, communications, and administrative activities to enable the effective execution of organizational goals and priorities. This position demands outstanding organizational and coordination skills, a high level of professional discretion, and the capacity to manage sensitive issues and competing demands in a dynamic, high-pressure environment.

• • Support special initiatives and priority efforts assigned by the Executive Director or Senior Leadership, providing research, coordination, and follow-through to completion.
  • Manage the preparation, tracking, routing, and follow-up of formal Department correspondence and clearance packages to ensure accurate, timely, and compliant processing.
  • Design, document, and implement technology-enabled workflows and tools to improve office efficiency, transparency, and information management.
  • Maintain effective working relationships with internal and external stakeholders; exercise independent judgment to make decisions within delegated authority; and proactively anticipate leadership’s information and coordination needs.
  • Manage leadership calendars by scheduling and prioritizing meetings, adjusting appointments as needed, arranging alternate representation, and ensuring appropriate preparation and deconfliction.
  • Coordinate and support meetings and events by scheduling sessions, preparing and distributing materials, reserving facilities, arranging visitor access and escorts, and providing on-site administrative assistance.
  • Serve as backup to designated colleagues—including Time and Attendance responsibilities—to ensure uninterrupted office operations during absences or surges in workload.

  Other Duties as assigned.

• Secret Clerance is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

• • Excellent interpersonal and oral communication skills.
  • Excellent customer service skills.
  • Strong organizational skills, attention to detail, including follow-up on pending tasks.
  • Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.
  • Timely, accurate, complete and up-to-date work products.
  • Excellent written and oral communication skills.
  • Excellent time management skills.
  • Ability to operate significantly under own initiative and as part of a team, including drafting proposals and recommending effective approaches to tasks with minimal guidance.

• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field.
• 5+ years of experience in executive-level administrative support, preferably in a government contracting, corporate, or professional services environment.

• Medical, Dental and Vision Insurance; Wellness Program
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Short-Term and Long-Term Disability options
• 401(k) Retirement Savings Plan with matching after one year
• Paid Time Off

• Professional office environment, with the ability to work onsite in the main office.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• May be asked to work a flexible schedule which may include holidays.

• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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