Executive Assistant

Job Description

ABOUT JOB

• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

• Manage professional and personal scheduling for SE, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Answer phone calls
• Organize and schedule meetings
• Assist in the preparation of regularly scheduled reports
• Plan meetings and take detailed notes
• Write and distribute emails, correspondence memos, letters, and forms
• Develop and maintain a filing system

• Proven experience as an administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers, scanners and fax machines
• Proficiency in MS Office (MS Excel, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

• Weekly pay
• Company Matching 401 (K) program
• Dental Insurance
• Life Insurance
• Vision Insurance
• Health Insurance
• Paid Time Off
• Paid Holiday

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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