Executive Assistant

Job Description

JOB DETAILS

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief of Corporate Affairs in a fast-paced, scaling environment. This role acts as a strategic administrative partner, ensuring seamless coordination of executive priorities while supporting cross-functional initiatives.

Responsibilities

Executive Support & Operations

• Manage complex and sensitive calendars, prioritizing executive time in alignment with strategic objectives and external commitments
• Prepare, review, and refine briefing materials, correspondence, talking points, reports, and presentations
• Track key initiatives, action items, and cross-functional deliverables

Travel & Logistics

• Coordinate domestic and international travel, including secure, high-profile itineraries
• Manage travel, logistics, and preparation for customer-facing activities, client meetings, and conferences

Stakeholder & Event Coordination

• Support preparation for board meetings, government engagements, media interactions, and executive conferences
• Organize executive participation in events, including vendor coordination, on-site support, and ensuring professional and accurate materials

Recruiting Support

• Coordinate candidate interviews with hiring teams, and internal training or leadership development sessions
• Assist with recruiting communications, interview documentation, and scheduling alignment between hiring managers and recruiting teams

Confidentiality & Professionalism

• Handle sensitive information with the highest level of discretion
• Maintain professionalism and discretion while handling sensitive information in high-visibility environments

Qualifications

• 4+ years supporting senior executives in dynamic, high-accountability environments
• Experience working with government stakeholders, media representatives, or highly regulated industries preferred
• Expertise in complex calendar management and multi-party scheduling
• Experience coordinating domestic and international travel
• High proficiency in Microsoft Office and Google Workspace
• Strong organizational skills, attention to detail, and written and verbal communication
• Ability to operate proactively, manage competing priorities, and maintain discretion

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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