Executive Assistant

Job Description

JOB SUMMARY

Executive Assistants provide high-level administrative support to senior leaders by managing schedules, coordinating communications, organizing meetings, maintaining confidential information, and assisting with operational priorities. These roles require strong organizational capabilities, sound judgment, professionalism, and the ability to manage multiple responsibilities in dynamic environments.

Responsibilities and work environments may vary by client assignment.

KEY RESPONSIBILITIES

• Manage executive calendars, scheduling priorities, and travel arrangements.
• Prepare presentations, executive briefings, reports, and correspondence.
• Coordinate meetings, agendas, logistics, and follow-up activities.
• Screen, prioritize, and respond to communications on behalf of senior leadership, as appropriate.
• Serve as a point of contact between executives, internal teams, vendors, and external stakeholders.
• Maintain confidential records, contracts, and sensitive documentation.
• Track project timelines, leadership commitments, and departmental deliverables.
• Coordinate logistics for board meetings, leadership events, and executive engagements.
• Process expense reports, monitor budgets, and assist with invoice management.
• Provide administrative support for strategic initiatives and other executive priorities as needed.

QUALIFICATIONS

• 3–5 years of experience supporting C-suite executives or senior leadership.
• Advanced proficiency in Microsoft Office Suite and/or Google Workspace.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Professional written and verbal communication skills.
• Ability to manage competing priorities and adapt to changing schedules.
• Experience with project management platforms such as Asana, Notion, or Monday.com is preferred.
• Bilingual proficiency in English and Spanish is preferred.
• Bachelor’s degree or an equivalent combination of education and professional experience is preferred.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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