Executive Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our engineering team. This dynamic role is essential in ensuring smooth daily operations, logging schedules, coordinating communications, and handling a variety of clerical and office management tasks. The ideal candidate will possess excellent communication skills, technical proficiency, and a positive attitude, all while maintaining confidentiality and demonstrating exceptional organizational skills. Join us to be a vital part of our team, contributing to our mission of delivering outstanding service and operational excellence.

Executive Assistant Responsibilities

Invoicing & Accounting

o Compile and send invoices to clients

o Track and document all billable hours worked to ensure accurate invoicing

o Organize and maintain records of all payments received

o Follow up with clients regarding overdue invoices

o Manage the accounting department email account

o Monitor monthly goals and track total project invoicing as needed

o Process and record all invoices

Office Management & Administrative Duties

o Serve as the primary point of contact for cleaning services, security services, printer services, and other office vendors

o Coordinate team meetings and maintain company calendar events

o Manage the company phone line to screen calls and direct new project inquiries to the team

o Oversee company’s Bond Account usage and ensure timely replenishment

o Organize and maintain company documents and filing systems

o Assist the Owner with tasks and reminders as needed

Report Compilation

o Compile official documents for projects as needed

o Track and record work done for projects as needed

o Compile approval letters for projects upon request

Pay: $62,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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