Executive Assistant

Job Description

ABOUT JOB

The Executive Assistant serves as a trusted partner to the CEO, providing high-level administrative and organizational support while also serving as the operational backbone of our corporate office. This is a hands-on, highly visible role suited for a self-starter who thrives in a fast-paced, people-first environment and can wear many hats with professionalism and a positive attitude.

Executive Support

• Manage complex calendars, scheduling, and appointment coordination for the CEO
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the CEO
• Prepare agendas, briefing materials, presentations, and reports for internal and external meetings
• Coordinate occasional travel logistics for the CEO and executive team as needed
• Manage expense reporting, reconciliation, and budget tracking for the CEO
• Anticipate the needs of the CEO and proactively address them before they arise
• Other duties as assigned by the CEO

Leadership Team Support

• Coordinate and prepare materials for leadership team meetings, including agendas, pre-reads, and action item tracking
• Support leadership team members with scheduling and ad hoc project coordination as directed by the CEO

Communication & Relationship Management

• Serve as a professional extension of the CEO, communicating with clients, partners, and staff on their behalf
• Foster a positive, professional workplace environment consistent with our culture and core values
• Build and maintain trusted relationships internally and externally
• Exercise sound judgment about what requires leadership attention vs. what can be handled independently

Required

• 3–5+ years of experience as an executive assistant or in a senior administrative role supporting C-level or senior executive leadership
• Strong organizational and time management skills with the ability to manage competing priorities with minimal direction
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Excellent written and verbal communication skills
• Demonstrated discretion in handling sensitive and confidential information
• Comfortable working directly with ownership and senior leadership
• Ability to anticipate the needs of executives and proactively address them before they arise
• High degree of emotional intelligence and professional maturity
• Sound judgment about when to act independently and when to escalate

Preferred

• Experience in real estate, property management, or professional services
• Experience in a small to mid-size business environment
• Experience with project coordination or supporting multiple stakeholders simultaneously
• Associate’s or Bachelor’s degree in Business Administration or a related field

• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) with company match
• Professional development support
• Family-friendly, collaborative work environment

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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