Executive Assistant

Job Description

ABOUT JOB

Our client  is seeking a highly organized, dependable, and proactive Executive Assistant to support our executive leadership team. This position is ideal for someone who communicates professionally, takes initiative, manages competing priorities, and enjoys supporting a growing commercial construction company.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Draft, review, and organize correspondence, reports, presentations, and other business documents.
• Coordinate internal and external meetings, including agendas, materials, scheduling, and follow-up items.
• Maintain confidential company, employee, client, and financial information.
• Track executive deadlines, commitments, and action items.
• Assist with company events, employee activities, conferences, and client meetings.
• Communicate professionally with clients, subcontractors, consultants, employees, and community partners.
• Assist with special projects and other administrative responsibilities as assigned.

Marketing and Outreach Support

• Assist with social media content, company announcements, and marketing materials.
• Coordinate lunches, outings, or sponsored events
• Help organize project photographs, employee information, and company qualifications.
• Attend trade shows, non-profit events, and participate in committees
• Coordinate with vendors on printing, promotional items, signage, and event materials.

Property Management Support

• Assist with tenant, vendor, and property-related communications.
• Coordinate maintenance requests, inspections, repairs, and vendor scheduling.
• Maintain organized property records, agreements, invoices, and supporting documentation.
• Track important dates, renewals, expenses, and outstanding property-related items.
• Help ensure property concerns are communicated and addressed promptly.

Preferred Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar position.
• Marketing, social media, event-planning, or business-development experience is preferred.
• Property management or real estate experience is preferred.
• Construction industry experience is beneficial but not required.
• Strong written and verbal communication skills.
• Excellent organization, time management, and follow-through.
• Ability to work independently and anticipate the needs of executive leadership.
• Strong attention to detail and ability to manage multiple priorities.
• Professional judgment and discretion when handling confidential information.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Canva.

What We Are Looking For

The successful candidate will be professional, resourceful, flexible, and solutions-oriented. This individual should be comfortable working in a fast-paced environment and willing to assist wherever needed.

Pay: $28.00 – $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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