Executive Assistant, Administration and Operations

Job Description

JOB  DETAILS

Key Responsibilities:

• Manage all administrative, logistical, and project-related tasks for SVP and VPs
• Partner and collaborate with Global Development Organization’s EA (GDO will have two EAs)
• Proactively and strategically manage complex calendars and schedule internal and external meetings, ensuring schedules match with the executive’s priorities
• Coordinate travel, which includes team offsites, medical conferences/congresses, and Scientific Advisory Boards
• Attend Global Development Organization Leadership Team meetings
• Track and manage expenses in Ramp
• Assist in managing contracts and other third-party vendor documents
• Assist with presentations, meeting materials or other departmental information, as needed
• Help onboard new team members and other activities, as required
• Build cross-functional relationships at all levels of the Company to ensure understanding of the business, leaders and workflow
• Collaborate and partner closely with other EAs regarding company-wide activities, cross-functional meetings, etc.
• Engage in company-wide culture team activities, including logistical support
• Provide ad-hoc support as requested to individuals across the Global Development Organization Leadership Team
• Demonstrate composure and flexibility, regardless of competing priorities
• Find new and efficient ways to create work processes to help maximize the executives’ time
• Represent Spyre to external constituents
• Other duties as assigned

Ideal Candidate:

• 10+ years’ related experience as an executive assistant
• Bachelor’s degree and/or equivalent work experience
• Experience directly supporting senior executives
• Biotechnology industry strongly preferred
• Exceptional interpersonal skills and considerable organizational savvy: capable of representing both Spyre and the “office” of the executives in a highly professional manner. Knows how to navigate internally to find the appropriate resources and contacts in an expeditious and effective manner
• Outstanding communication skills, both written and verbal.
• Communicates clearly, concisely and in a highly professional and timely manner with all internal and external partners
• Proven track record and experience handling highly confidential or sensitive information in a consistently appropriate and effective manner
• Experience managing and maintaining sensitive complex calendars of in-person, video, and external meetings across multiple global time zones, while working closely with senior leaders and other EAs within the organization
• Exceptional time management and organizational skills with a strong attention to detail
• Strong business and financial acumen: has an in-depth and thorough understanding of the business and its operations and is capable of performing more complex financial and/or other business analyses and reporting
• Highly proficient in Zoom, DocuSign, Concur and Microsoft Office suite: Word, Excel, PowerPoint & Outlook, with the ability to learn new programs, as needed
• Ability and willingness to travel up to 20%

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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