Executive Assistant/HR Coordinator

Job Description

JOB  DETAILS

Key Responsibilities and Executive Support

Manage calendars, meetings, and scheduling coordination

Track leadership action items and follow-up tasks

Assist with travel coordination and administrative support

Help organize operational documents, SOPs, and internal resources

Draft and coordinate internal communications

HR and People Operations Support

Coordinate onboarding and offboarding processes

Maintain employee files and documentation

Track trainings, certifications, and policy acknowledgements

Assist with recruiting coordination and interview scheduling

Support benefits and HR administrative processes

Operational Coordination

Help improve communication flow across departments

Assist with process documentation and organization

Support project coordination and follow-through

Help identify opportunities to improve efficiency and consistency

Qualifications

Strong organizational and communication skills

Ability to manage multiple priorities in a fast-paced environment

High level of professionalism and discretion

Strong attention to detail and follow-through

Comfortable working independently in a remote setting

Experience supporting executives, HR functions, operations, or project coordination preferred

Proficiency with Microsoft Office, Teams, and cloud-based systems preferred

We are looking for someone who is:

proactive rather than reactive

solutions-oriented

calm under pressure

highly dependable

adaptable and collaborative

professional and kind in communication comfortable helping create structure within a growing company

Experience in healthcare, occupational health, remote operations, or public safety environments is a plus, but not required.

Salary range expected to be approximately $65,000–$85,000 depending on experience and qualifications.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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