Executive Assistant & Office Administrator

Executive Support

• Manage complex and dynamic calendars, scheduling internal and external meetings with precision
• Coordinate executive travel (domestic and international), including itineraries, accommodations, and logistics
• Prepare executives for meetings with advance materials, agendas, and follow-ups
• Draft, edit, and manage correspondence, reports, and presentations with a high degree of accuracy and confidentiality
• Submit accurate and timely expense reports for yourself and executive while serving as reporting support for office staff as needed
• Support special projects, track action items, and follow initiatives through to completion
• Maintain absolute confidentiality regarding sensitive company information, strategic planning, and personnel matters

Office Operations

• Coordinate with building management, vendors, and an outsourced IT provider
• Schedule and oversee office-related services and vendors
• Set up workstations, security access, and onboarding logistics for new hires
• Communicate office updates and information clearly to staff

• 6+ years of executive assistant experience (professional services, finance, or investment environment ideally)
• Demonstrated ability to handle highly sensitive and confidential information with discretion
• Exceptional interpersonal, written, and verbal communication skills
• Strong organizational skills with meticulous attention to detail and follow-through
• Proactive, adaptable, resourceful, and comfortable managing competing priorities
• Team-oriented mindset with a willingness to step in wherever needed
• Flexibility to work extended hours during peak periods, including occasional early mornings or evenings
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong working knowledge of office systems, equipment, and procedures
• Bachelor’s degree preferred or equivalent professional experience