Executive Assistant to CEO

Job Description

ABOUT JOB

We are looking for an experienced, high level Executive Assistant. Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

WHAT THIS ROLE WILL DO

• Executive administrative responsibilities – manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel
• Act as a point of contact for internal team, clients, and external partners – responsible for information flow, coordination of logistics for meetings, execution of organizational responsibilities as needed
• Prepare correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files
• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes
• Purchases supplies for meetings and authorize payment for travel, training, professional memberships, subscriptions, and to vendors and service providers
• Coordinate with other executive assistants to support other executives as needed
• May provide administrative support and assistance with special projects for staff in other companies within CEO’s span of control

WHAT THIS PERSON WILL BRING

• 1 to 2 years of experience, preferably within the Music Industry with previous assistant experience
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.
• Proficient in Outlook, Google Suite, Apple Calendar, MS Word, MS Excel, and Google Docs and Sheets
• Maintain confidentiality in handling and processing confidential information and data
• Work with accuracy and speed to meet strict deadlines
• Make sound decisions within established guidelines
• Analyze complex issues and develop and implement appropriate responses
• Use initiative and exercise independent judgment
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
• Organize own work, set priorities, and meet critical time deadlines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

BENEFITS & PERKS

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH: 401(k) program with company match

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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