Executive Assistant to CEO

Job Description

JOB DETAILS

We are looking for an experienced, high level Executive Assistant . Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

Travel Requirements: May require travel up to 1 to 2 times per month

WHAT THIS ROLE WILL DO

• Executive administrative responsibilities – manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel
• Act as a point of contact for internal team, clients, and external partners – responsible for information flow, coordination of logistics for meetings, execution of organizational responsibilities as needed
• Prepare correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files
• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes
• Purchases supplies for meetings and authorize payment for travel, training, professional memberships, subscriptions, and to vendors and service providers
• Coordinate with other executive assistants to support other executives as needed
• May provide administrative support and assistance with special projects for staff in other companies within CEO’s span of control

WHAT THIS PERSON WILL BRING

• 1 to 2 years of experience, preferably within the Music Industry with previous assistant experience
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.
• Proficient in Outlook, Google Suite, Apple Calendar, MS Word, MS Excel, and Google Docs and Sheets
• Maintain confidentiality in handling and processing confidential information and data
• Work with accuracy and speed to meet strict deadlines
• Make sound decisions within established guidelines
• Analyze complex issues and develop and implement appropriate responses
• Use initiative and exercise independent judgment
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
• Organize own work, set priorities, and meet critical time deadlines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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