Executive Assistant to the Executive Director

Job Description

ABOUT JOB

The role serves as a strategic partner and operational backbone to the Executive Director . This role requires a highly organized, analytically capable, and emotionally intelligent professional who can operate with discretion across a broad range of executive, administrative, and organizational functions.

Qualifications:

• Bachelor’s degree required; degree in Business Administration, Healthcare Administration, Nonprofit Management, Communications, or a related field preferred.
• 3–5 years of progressively responsible experience in executive support or administrative leadership, preferably in a healthcare, behavioral health, or nonprofit environment.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace; experience with data reporting tools, dashboards, or project management platforms strongly preferred.
• Exceptional organizational skills with the ability to manage multiple, shifting priorities simultaneously while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills, including the ability to draft executive-level correspondence, reports, and presentations.
• Ability to handle sensitive and confidential information with the highest level of integrity and discretion.
• Demonstrated emotional intelligence and interpersonal skills; ability to engage diplomatically with diverse stakeholder groups including clinical, residential, education, and administrative staff.
• Experience with data compilation, analysis, and synthesis preferred; comfort working with operational metrics and KPI tracking.

Responsibilities:
Manage a complex, dynamic calendar for the Executive Director across multiple internal and external stakeholder groups; proactively identify and resolve scheduling conflicts without requiring escalation.

• Maintain a comprehensive organizational calendar encompassing admissions, discharges, campus tours, employee work anniversaries, milestones, recognition events, leadership meetings,
• Coordinate all travel logistics, conference registrations, itineraries, and expense reporting with precision and timeliness.
• 2. Data Analysis & Operational Reporting

• Compile, interpret, and synthesize operational data across director-led departments to support the ED’s informed decision-making.
• Build and maintain dashboards, trackers, and reporting tools using Excel, Google Sheets, or equivalent platforms to surface performance trends across the organization
• Conduct research and distill findings into concise, executive-ready summaries, briefings, and presentations.
• Support the preparation of data presentations for senior leadership, board meetings, accreditation reviews, and external stakeholder communications.

3. Director Team Liaison & Communication

• Serve as the primary communication bridge between the Executive Director and the team of department directors, conveying information with professionalism, consistency, and emotional intelligence.
• Plan, coordinate, and execute events such as leadership retreats, off-site trainings, and internal recognition events; managing all logistics from venue booking to materials preparation.
• Navigate sensitive interpersonal and organizational dynamics with diplomacy, discretion, and situational awareness; maintain the trust and confidence of all stakeholders.

4. Project & Operational Support

• Support the planning and execution of strategic initiatives, cross-functional projects, and organizational change efforts led by or involving the Executive Director.
• Proactively identify inefficiencies in administrative processes and implement improvements that expand the ED’s bandwidth and organizational capacity.
• Maintain comprehensive filing systems, document repositories, and workflow protocols that ensure information is organized, current, and accessible.
• Handle all confidential personnel, clinical, financial, and organizational information with the highest level of discretion, professionalism, and integrity.
• Assist with compliance reporting, and accreditation-related administrative tasks as needed.
• Provide general administrative support

Benefits:

• Full benefits including medical, dental and vision insurance
• 403(b) retirement plan with company contribution
• Company paid life and long-term disability insurance
• Generous paid annual leave (Vacation)
• Paid sick leave
• Tuition reimbursement, details below:
• $3,000 per calendar year after 6 months of tenure
• $5,000 per calendar year after 2 years of tenure
• Employee events and activities
• Employee Assistance Program (EAP)
• Annual performance reviews
• Opportunities for advancement
• And more!

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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