Executive/Personal Assistant to CEO

Job Description

ABOUT JOB

We are seeking a highly organized, detailed oriented and proactive Executive Assistant to support the CEO of several related companies in a dynamic and fast-paced environment. The ideal candidate will possess exceptional technical and communication skills and demonstrate a keen ability to manage multiple tasks efficiently. This role requires a self-starter with strong attention to detail, excellent communication skills, and the ability to maintain confidentiality while managing sensitive information. You must be proficient with the Microsoft suite of tools (Word, Excel, etc.,), Adobe, Kajabi, and willing to learn our CRM, internal training platform, and social media.

Responsibilities

• Provide comprehensive and proactive administrative support to the CEO, including managing calendars, scheduling meetings, coordinating travel arrangements and monitoring social media.
• Arranging and facilitating Zoom meetings.
• Prepare and transcribe meeting notes, ensuring accurate documentation of discussions and action items.
• Conduct data entry tasks with precision, maintaining organized records and files.
• Proofread documents for accuracy and clarity before distribution.
• Exhibit professional phone, email and social media etiquette when handling communications on behalf of the CEO.
• Review and respond to some of the CEO’s email.
• Assist in event planning and coordination for corporate functions or meetings.
• Maintain an organized filing system for both digital and physical documents.
• Manage social media posts and ads.
• Collaborate with other executives and staff to ensure seamless communication and project execution.

Experience

• Proven experience as an executive assistant or in other administrative roles is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and calendar management tools.
• Excellent typing skills with a focus on accuracy.
• Familiarity with event planning processes is a plus.
• Ability to work independently while being a team player.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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