Finance & Operations Assistant

Job Description

JOB  DETAILS

What You’ll Love To Do:

• Process and manage invoices accurately and in a timely manner
• Set up systems access for new contractors and employees
• Manage state tax, unemployment, and business registration across multiple states
• Sort, review, and route incoming virtual mail and communications
• Perform light data entry and data organization tasks across systems
• Follow established Standard Operating Procedures (SOPs) to complete tasks with consistency and precision
• Create and update SOPs as needed to ensure alignment with task flow
• Communicate progress, blockers, and updates clearly and proactively
• Support general administrative and operational tasks as needed

What You Bring:

• Strong comfort with modern digital tools (e.g., Google Workspace, spreadsheets, Asana, Salesforce, or equivalents)
• High fluency with AI tools (e.g., ChatGPT, Gemini, Claude or similar) to draft emails, generate content, and solve operational problems efficiently
• High level of efficiency and throughput – able to complete a high volume of tasks accurately and consistently
• Strong attention to detail and organizational skills
• Reliable daily availability during normal work hours to ensure steady progress on time-sensitive work
• Clear and professional written communication
• Some prior experience with invoicing, billing, or financial/administrative processes

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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