Front Desk Receptionist/Office Assistant

Job Description

ABOUT JOB

We are seeking an energetic and detail-oriented Front Desk Receptionist/Office Assistant to join our dynamic team.  This vital role serves as the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude to support daily office operations. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, professional setting.

Responsibilities

• Greet visitors warmly and professionally, directing them appropriately and maintaining a positive first impression
• Operate multi-line phone systems to answer, screen, and route incoming calls with courtesy and professionalism
• Manage appointment scheduling and calendar coordination for staff and executives using various digital tools
• Handle incoming correspondence, emails, and mail distribution efficiently and accurately
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Assist with clerical duties including typing reports, maintaining files, and supporting customer service inquiries with promptness and care

Requirements

• Proven experience in front desk or office administration roles with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Exceptional phone etiquette and customer service skills; bilingual ability is a plus for serving diverse clients
• Experience with multi-line phone systems, data entry, filing, and proofreading is highly desirable
• Knowledge of office management procedures including calendar management, personal assistant tasks, and basic bookkeeping (QuickBooks experience preferred)
• Demonstrated ability to manage time efficiently while handling multiple responsibilities simultaneously

Pay: From $22.00 per hour

Benefits:

• Health insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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