Front Desk Specialist

Job Description

JOB DETAILS

The Administrative Assistant provides day-to-day support by performing a variety of administrative and clerical tasks. This role ensures smooth operations through effective scheduling, travel coordination, internal communication, and general team support.

Duties/Responsibilities:

• Answer and direct calls, take messages, and manage incoming and outgoing mail and packages.
• Assist with shipment tracking and reporting.
• Provide administrative and clerical support, including typing, filing, and completing forms.
• Operate office equipment (copiers, scanners, phones, computers, etc.).
• Prepare and organize documents, reports, and records based on instructions.
• Respond to internal and external inquiries with professionalism and accuracy.
• Prepare basic reports, agendas, and meeting notes as required.
• Support the onboarding of new team members, including desk setup and supply coordination.
• Provide support with scanning and processing documents for designated departments.
• Assign designated lab numbers to incoming shipments and notify the lab department upon arrival.
• Maintaining the inventory closet of giveaways, brochures, and tradeshow materials
• Perform other related duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associate’s degree preferred.
• 2+ years of administrative or office support experience, ideally supporting a fast-paced team
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proactive and resourceful; able to manage multiple tasks with minimal supervision.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems.
• Friendly, helpful attitude and a willingness to support team members.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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