Front Office Coordinator

Job Description

ABOUT JOB

The Front Office Coordinator is the first point of contact for our office and a key support resource for the Team. This role keeps day-to-day office operations running smoothly, supports HR functions like onboarding and data entry, and focuses on employee engagement and culture.

Key Responsibilities

Reception & Front Office

• Answer and route incoming calls
• Manage incoming mail and packages
• Maintain a professional, organized front office

People Team & HR Support

• Assist with new-hire onboarding logistics, welcome packets, and orientation materials
• Support offboarding documentation as needed
• Perform HR data entry and maintain digital and physical personnel files
• Help coordinate interview scheduling and prepare interview packets

General Office Administration

• Maintain shared calendars, conference room reservations, and meeting readiness
• Prepare meeting materials, agendas, copying, scanning, and filing
• Track office subscriptions, invoices, and purchase orders
• Coordinate vendor visits and office maintenance needs
• Provide general administrative support across teams

Qualifications

• Bachelor’s degree in business, communications, hospitality, or related field preferred
• 2–3 years of administrative, real estate, or management experience
• Strong organizational and time management skills
• Proficient in Microsoft Office and database systems
• Excellent written and verbal communication skills
• High attention to detail, accuracy, and follow-through

Job Type & Compensation

• Type: Full-time
• Compensation: $50,000-$60,000
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Pay: $50,000.00 – $60,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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