Office Coordinator

Job Description

JOB SUMMARY

We are looking to hire an Office Coordinator

In this role, you will be one of the first points of contact for people entering our office and will help ensure the day-to-day workplace experience runs seamlessly. You’ll support front desk operations, guest coordination, conference room readiness, hospitality, and the small details that make our office feel organized, thoughtful, and high-quality.

The ideal candidate is warm, organized, proactive, and highly detail-oriented.

Your responsibilities will include:

• Owning the front desk experience, including greeting employees, candidates, clients, and guests with warmth and professionalism.
• Serving as the point person for guest schedules and visitor logistics, including keeping track of who is expected in the office and when.
• Partnering closely with building security to support visitor access, office entry, and day-to-day coordination needs.
• Partnering with our Workplace Manager on our supplies & merchandise inventory.
• Supporting conference room readiness, including setup, cleanup, supplies, technology checks, and meeting transitions.
• Helping ensure conference rooms are being used effectively throughout the day and that meetings are not displaced or disrupted.
• Triaging day-to-day workplace questions and routing issues to the right internal teams, vendors, or building contacts.
• Supporting Google Calendar ownership for shared spaces, office events, meetings, or workplace logistics as needed.
• Partnering with the broader People and Workplace teams to improve office processes and make the employee and guest experience smoother over time.

Reach out to us if you:

• Have ~1 to 3 years of experience in workplace operations, office coordination, hospitality, reception, administrative support, events, or another highly people-facing operational role.
• Take ownership and follow through, especially when coordinating logistics or helping solve day-to-day workplace needs.
• Have worked with building security, visitor management tools, access systems, or office entry processes.
• Are energized by creating a great experience for employees, candidates, clients, and guests.
• Are highly organized and comfortable managing multiple moving pieces at once.
• Have excellent communication skills and feel comfortable interacting with employees, visitors, vendors, building teams, and senior leaders.
• Have strong attention to detail and notice the little things that make a space feel polished and prepared.
• Are calm, flexible, and solutions-oriented in a busy office environment.
• Are comfortable using tools like Google Calendar, Slack, visitor management systems, or similar workplace tools.

Bonus points if you:

• Have experience supporting a high-growth startup, tech company, financial services firm, or similarly fast-paced environment.
• Have coordinated interviews, client visits, executive meetings, onsite events, or office lunches.
• Have experience supporting shared calendars, conference room logistics, office vendors, or hospitality programs.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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