HR Administrative Assistant

Provides essential administrative and operational support to the Chief Human Resources Officer, managing the activities and information needed to keep the department’s optimal operational efficiency and effectiveness.

ESSENTIAL FUNCTIONS:

• Schedules and coordinates administrative support activities to facilitate and expedite the administrative priorities of the Human Resources department.
• Compiles and summarizes information required from files and/or documents in anticipation of department needs.
• Schedules, coordinates and arranges meetings, including reservations for meeting rooms, scheduling participants, and notifying staff; maintains meetings.
• In conjunction with leadership team member, manages calendar by prioritizing and arranging projects, appointments and events to ensure optimal utilization of time.
• Organizes and maintains files, records, manuals, polies and procedures, and other documents.
• Prepares a variety of correspondence, reports and manuals; initiates responses to inquiries within delegated authority; refers to appropriate party(s) to provide timely and accurate information.
• Assists leadership team member prepare, organize and finalize various presentations, charts, reports and correspondence.
• Initiates and coordinates requests for travel, conferences and/or seminars.
• Participates in a variety of department and hospital educational programs to maintain current skills and competency levels; identifies and discusses performance or training needs with Supervisor.
• Prepares documents and forms for department operations, including but not limited to, new hire orientation, training documents, interview forms.
• Provides administrative support to the department such as maintaining employee records, onboarding documents, and benefits enrollment.
• Supports recruiting coordination, including interview scheduling and candidate communication.
• Delivers and distributes mail to appropriate staff, and/or to appropriate mail box/bin.
• Performs additional tasks as assigned.

• One year of Human Resources experience, preferred
• High School Diploma or GED equivalent, required

Associates Degree in business, healthcare or related field, preferred