HR & Administrative Assistant

Job Description

ABOUT JOB

We are growing rapidly and are seeking a proactive, detail-oriented, and highly organized Office Assistant to join our team. This role will serve as an onsite support pillar for our management team, ensuring daily operations run smoothly by managing administrative tasks, coordinating schedules, and maintaining a professional and organized workspace.

This position will also provide direct administrative support to the HR Director and assist with various human resources functions, including recruiting, onboarding, and employee coordination.

Key Responsibilities HR & Team Support Responsibilities

• Provide administrative support to the HR Director and assist with daily HR operations
• Coordinate interviews and communicate with candidates throughout the hiring process
• Assist with onboarding new hires, including preparing paperwork, scheduling orientations, and employee setup
• Maintain employee records and ensure confidentiality of sensitive information
• Support recruiting efforts by posting job openings and tracking applicants
• Assist with creating and maintaining staff schedules to support daily business operations
• Help facilitate employee communications, trainings, and workplace initiatives
• Help foster a positive, collaborative, and motivating work environment for employees
• Previous HR, recruiting, interviewing, onboarding, scheduling, or employee relations experience is preferred

Management & Administrative Support

• Manage and maintain team calendars and coordinate high-level meetings
• Support personal assistant tasks as needed, including scheduling appointments and managing special projects related to office operations
• Assist leadership with day-to-day administrative needs and special assignments

Office Operations

• Oversee daily office functions including mail distribution, inventory management, and ensuring conference rooms are meeting-ready
• Handle clerical responsibilities including typing reports, proofreading documents, filing, and data entry with accuracy and efficiency
• Maintain office organization and support a professional, welcoming environment

Communication

• Serve as the point of contact for employees
• Answer and direct phone calls with professionalism and excellent etiquette

Qualifications

• Proven experience in an office environment with strong clerical and organizational skills
• 1–3 years of experience in an administrative, HR support, or corporate office setting preferred
• Experience supporting employee relations, scheduling, performance review coordination, or team engagement initiatives is a plus.
• Previous HR, recruiting, interviewing, or onboarding experience is a plus
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace applications and ADP.
• Excellent organizational skills with the ability to multitask in a fast-paced environment
• Strong communication skills and professional phone etiquette
• Demonstrated ability to handle confidential information with professionalism and discretion
• Strong attention to detail and ability to prioritize tasks effectively to meet deadlines

Pay: $24.00 – $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Human resources: 2 years (Required)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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