Human Resources Assistant

Job Description

ABOUT JOB

We are currently seeking a Human Resources Assistant, reporting to the Human Resources Manager.

The Human Resources Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Serve as first point of contact for the department/troubleshooting, and answer/screen HR phones as needed.
• Prepare various memos, forms and letters including offer letters for HR Manager’s signature as needed.
• Work within the Firm’s online on-boarding system to on-board new employees, coordinating with Firm HR personnel as necessary.
• Prepare paperwork for new hires.
• Prepare orientation schedule for new hires.
• Prepare employment-related forms for staff, paralegals and attorneys for HR Manager’s signature.
• Enter new hires, changes and departures into Smartsheet in a timely manner for Workday entry.
• Complete requests for employment verifications and bar affidavits.
• Prepare and submit network security administration requests for email addresses/distribution lists creation, deletion and modifications.
• Maintain HR employee forms, orientation and benefits materials.
• Maintain Human Resources files and file room; file all personnel paperwork in a timely manner, including I-9 forms.
• Serve as gatekeeper for the firm’s Contractor Database and Firm Directory (information not pulled from HRIS), entering required information for new hires and responding to directory inquiries from personnel.
• Assist in administering time and attendance procedures, utilizing the firm’s Workday to review and approve timecards and leave requests. Follow up with department managers/supervisors and employees regarding missing timecards each pay period; escalate issues accordingly.
• Respond to unemployment claims for respective offices in consultation with HR Manager and Firm HR personnel.
• Provide assistance with staff evaluation process.
• Serve as back-up to Human Resources Coordinator.
• Coordinate with Conference Services to schedule rooms and order foods for various HR events such as new hire orientations, benefit programs, training, interviews, etc.
• Order flowers and send donations as approved for bereavements and births; process the payments for flowers and donations.
• Assist in planning office events (birthday celebrations, staff appreciation week, holiday party, etc.).
• Provide logistical support, such as scheduling, tracking, and attending local training and development events for the Talent, Training and Benefits teams.
• Process department invoices and expense reports for HR Manager’s approval in the Firm’s electronic invoice payment system.
• Other duties as assigned.

Qualifications (Experience, Knowledge, Skills & Abilities):

• Bachelor’s degree required with an emphasis in Human Resources preferred.
• Minimum of 1 year of related human resources experience, preferably in a law firm or other professional services organization.
• Strong proficiency in Microsoft Office including Excel, Outlook, Word and PowerPoint.
• Proficiency with HRIS, database and reporting applications.
• Excellent interpersonal skills, including strong oral and written communication skills, discretion and tact.
• Commitment to maintain confidentiality of employee, office, firm and client information and adhering to the Firm’s Core Values.
• Strong organizational skills.
• Strong attention to detail.
• Ability to manage multiple priorities and adjust to changing priorities and deadlines in a professional manner.
• Ability to work independently and with a team.
• Strong work ethic with the willingness and ability to assume new tasks and responsibilities.
• Ability to exercise initiative, independent judgment and common sense.
• Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners.
• Ability to work extended hours as necessary to fulfill responsibilities.
• Commitment to professional growth and development.

The anticipated base salary for this position in Washington, DC is $60,000. 

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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