Legal Receptionist/Administrative Assistant

Job Description

JOB DETAILS

We are seeking a dynamic and detail-oriented Legal Receptionist/Administrative Assistant to join our busy legal office. In this vital role, you will serve as the first point of contact for clients, visitors, and team members, providing exceptional customer service while managing a variety of administrative tasks. Your energetic approach and organizational skills will ensure smooth daily operations, support legal staff, and uphold the professional image of our firm. This paid position offers an exciting opportunity to develop your administrative expertise within a fast-paced legal environment.

Responsibilities

• Greet clients, visitors, and vendors warmly at the front desk, ensuring a professional and welcoming atmosphere
• Manage multi-line phone systems with courteous phone etiquette, directing calls efficiently to appropriate personnel
• Handle appointment scheduling and calendar management for attorneys and staff using digital tools like Google Workspace and Microsoft Office
• Perform data entry, filing, and document proofreading to maintain accurate legal records and correspondence
• Assist with office management duties such as supply inventory, mail processing, and maintaining organized filing systems
• Support legal staff with clerical tasks including copying, scanning, and preparing legal documents or reports

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic data entry
• Experience with office management tools such as QuickBooks or bookkeeping is a plus
• Excellent phone etiquette and ability to handle multi-line phone systems efficiently
• Prior clerical or administrative experience in a legal or medical setting preferred
• Strong typing skills with high accuracy; proofreading abilities essential for document review
• Knowledge of medical or dental receptionist duties is advantageous but not required
• Ability to manage time effectively in a fast-paced environment while maintaining professionalism

Join our team to be part of a vibrant workplace where your organizational talents and customer service skills make a real difference! This role offers valuable experience supporting legal professionals while fostering your growth in office management and administrative expertise.

Pay: $20.00 – $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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