Nonprofit Virtual Administrative Assistant

Job Description

JOB  SUMMARY

We are seeking individuals to perform a variety of administrative tasks for nonprofit organizations, with a focus on fundraising specific projects. All activities will be performed virtually.

NPVA tasks include, but are not limited to:

• Maintain the organization’s master calendar.
• Manage and update organization’s contact database.
• Schedule and manage board meetings and committee meetings; record and distribute notes; attend monthly board meetings virtually; Assist in board engagement activities.
• Assist in donor engagement and in drafting solicitation letters; Manage and update donor/sponsor information.
• Provide administrative support to fundraising and special events; Maintain event registration.
• Manage email and process general correspondence. Document management and records retention.
• Light bookkeeping; general project management.

Fundraising specific tasks include:

• Manage donor database (CRM), including data entry, gift tracking, and reporting to ensure accurate records and insights
• Process donations and execute timely donor acknowledgments, including thank-you messages and tax receipts
• Support fundraising campaigns and communications, including email marketing, list segmentation, and performance tracking
• Assist with event and campaign coordination, including logistics, attendee management, and follow-up
• Provide administrative and research support, including donor prospecting, grant tracking, scheduling, and stewardship activities

Professional Requirements:

• Minimum of 2 years as a virtual administrative assistant (no exceptions)
• Minimum of 3 years working with nonprofit organizations (no exceptions)
• Minimum 5 years as an Administrative/Executive Assistant is required (no exceptions)
• College degree is preferred, some college or related certification is required
• Excellent time management, organizational, and written and oral communication skills
• Technical proficiency in MS Office, MailChimp/Constant Contact, Dropbox, Google Suite, Zoom, Trello/Asana, Eventbrite, Calendly, LinkedIn, Facebook, Twitter, Instagram

Additional:

• Maintain reliable high-speed internet connection, computer hardware and software, reliable phone/headset. Hired contractors are required to have their own equipment.
• Be based in the U.S. and agree to a criminal background check.
• Provide 3 references and two writing samples.
• Agree to complete The More than Giving Co NPVA® certification program.
• Secure professional liability insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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