Office Administrative Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Office Support Specialist to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and maintaining an efficient work environment. As an Office Support Specialist, you will be the first point of contact for visitors and clients, manage essential clerical tasks, and support office management activities with enthusiasm and professionalism. Your proactive approach and strong organizational skills will help foster a positive, productive workplace where everyone can thrive.

Duties:

• Handle incoming calls, direct inquiries, and provide excellent customer service with courteous phone etiquette
• Perform data entry tasks accurately into various systems, including bookkeeping entries using QuickBooks and maintaining detailed records
• Work with in-house data management system
• Organize confidential information with discretion and integrity
• Assist with client communication, correspondence, and follow-up to enhance customer support efforts

Experience

• Proven clerical or administrative experience in an office setting, demonstrating strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with solid computer literacy skills
• Experience with QuickBooks or other bookkeeping software is highly desirable
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Excellent phone communication skills combined with professional phone etiquette and customer service experience
• Demonstrated ability to handle confidential information responsibly while maintaining high levels of accuracy in data entry and recordkeeping
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Join us as an Office Support Specialist to bring energy, efficiency, and excellence to our team! Your dedication will help create a seamless office experience that supports our company’s mission of delivering outstanding service. We value proactive individuals who thrive on organization, communication, and making a positive impact every day.

Additional Requirements:

• Must have a polished professional appearance
• Excellent command of the English language
• Be willing to handle confidential client information

Pay: $20.00 – $27.00 per hour

Benefits:

• Flexible schedule

Education:

• Associate (Required)

Experience:

• Administrative: 3 years (Required)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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