Office Administrator/Receptionist

Job Description

JOB SUMMARY

We are looking for a highly organized and proactive Office Administrator . This role is responsible for maintaining an organized office environment, coordinating customer meetings, supporting the sales team, and ensuring the office operates efficiently.

The ideal candidate is detail-oriented, organized, and enjoys working in a fast-paced business environment.

Key ResponsibilitiesOffice Operations

• Coordinate routine office cleaning and maintain overall office appearance.
• Assist with office setup and occasional workspace reorganization.

Customer Meeting Coordination

• Schedule customer meetings and manage conference room reservations.
• Prepare meeting rooms before customer visits.
• Reset and organize meeting rooms after each meeting.
• Coordinate meeting schedules with the sales team.

Showroom Management

• Maintain showroom organization and product displays.
• Prepare showroom products for customer meetings.
• Receive, organize, and track incoming product samples.
• Monitor showroom inventory and report missing or damaged samples.

Administrative Support

• Provide administrative support to the sales team.
• Prepare presentation materials and meeting equipment.
• Assist with special projects and other office tasks as assigned.

Facility Management

• Serve as the primary contact with building management.
• Coordinate office maintenance and repairs.
• Schedule vendors and service providers.

Qualifications

• Previous experience as an Office Administrator, Administrative Assistant, Office Coordinator, or similar role preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and prioritize multiple tasks.
• Detail-oriented with a positive attitude.

Preferred Qualifications

• Experience coordinating vendors and facility management.
• Experience working in a fast-paced office environment.

Benefits

• Competitive salary
• Health insurance
• Paid time off
• Career growth opportunities
• Friendly and collaborative work environment

Pay: $25.31 – $30.48 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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