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Office Assistant

Full Time

Application ends: October 27, 2026

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Job Overview

Date Posted

July 27, 2026
Location

Remote
Expiration date

October 27, 2026

Job Description

ABOUT JOB

We are seeking a proactive, highly trainable, and detail-oriented Office Assistant . This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable working across a variety of administrative systems and office functions.

The ideal candidate is not only organized and tech-savvy, but also brings a positive attitude and enjoys creating a welcoming, engaging environment for seniors, individuals, and staff who visit the office for daily support.

Requirements
Company Overview:

High school diploma or G.E.D. required

Associate’s degree (A.A.) preferred

2+ years of hands-on administrative experience preferred

Experience in Human Resources or Office Administration strongly preferred

Proficiency in Microsoft Office (Word, Excel, Outlook)

Comfortable learning and working within multiple systems and databases

Key Skills

Strong attention to detail and accuracy
Excellent organizational and multitasking abilities
Ability to prioritize workflow effectively
Strong interpersonal and communication skills
Self-motivated, adaptable, and team-oriented
Creative and enthusiastic in supporting office engagement initiatives

Responsibilities

Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing.
Responsible for maintaining Office programs documentation and filing, recordkeeping systems. Retrieves and files information when needed.
Provide administrative and operational support.
Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes.
Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries.
Prepare and organize documents to conform to quality control standards, office procedures and system processes.
Archive inactive records in accordance with the company’s document retention policies.
Coordinate quarterly file shredding schedule according to company’s document lifecycle procedures and the state and federal rules and regulations.
Assist with special projects as needed by the company.
Assist with electronic file organization and archiving on the server.
Other duties and projects assigned.

Training Provided

Competency-based and on-the-job training
HIPAA training
Ongoing professional development opportunities

Benefits

Medical insurance
Dental insurance
Vision insurance
401k
Employee assistance program
Paid time off
Sick time
Holiday pay
Employee discounts

Office Assistant

Job Overview

Job Description

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PA 2 Assist Ltd

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Office Assistant

Job Overview

Job Description

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