Office Assistant / Front Desk

Job Description

ABOUT JOB

The Office Assistant supports front desk operations, facility coordination, and general administrative needs to help maintain an efficient, safe, and professional workplace. The role serves as a welcoming first point of contact for visitors and callers, coordinates day-to-day office and facility services, maintains organized records and supplies, and supports staff, company activities, and communications.

DUTIES AND RESPONSIBILITIES

• Serve as the primary front desk contact: greet and assist visitors professionally, manage visitor sign-in, notify employees of arrivals, and answer and transfer phone calls.
• Receive, sort, and distribute daily mail and packages
• Maintain office supplies inventory and place orders as needed.
• Assist with processing incoming and outgoing mail and shipments. Create shipping labels.
• Coordinate routine facility operations, including maintenance and repair requests, vendor access, inspections, service appointments, and follow-up through completion.
• Maintain facility-related records, vendor contacts, service schedules, access badges and keys, and emergency contact information.
• Support workplace safety and security procedures, including incident reporting, emergency supplies, and coordination of drills as
• Perform other related duties as assigned.

QUALIFICATIONS

• Bachelor’s degree or equivalent required
• Proven experience in front desk, administrative, office support, or facility coordination roles
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking abilities
• Excellent English communication skills, both written and verbal
• Strong interpersonal skills with a customer service mindset
• Detail-oriented with a high level of accuracy

BENEFITS

• PPO Medical Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Life Insurance
• Paid Time Off
• 401(k) Retirement Plan with Company Match

Job Type: Full-time

Salary range: 55,000-75,000

Pay: $55,000.00 – $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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