Office Assistant / Personal Assistant

Job Description

ABOUT JOB

We are seeking a detail-oriented Office Assistant / Personal Assistant to support the main office and work directly with one of the company owners. This role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities efficiently. The ideal candidate is proactive, responsive, and comfortable handling administrative tasks related to commercial property management operations.

Key Responsibilities

• Serve as a general office assistant and personal assistant to one of the company owners
• Communicate via phone and email
• Request, track, review, and approve Certificates of Insurance for vendors and tenants
• Review vendor contracts and invoices for accuracy prior to approval
• Maintain compliance documentation related to insurance and vendor requirements
• Submit and manage medical insurance documentation for company owners
• Maintain organized recordkeeping systems for leases, contracts, and insurance certificates
• Assist with general administrative and operational tasks as needed

Qualifications

• Prior experience in an administrative, office assistant, or personal assistant role required
• Experience in commercial real estate or property management strongly preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and ability to handle confidential information
• Comfortable reviewing contracts, invoices, and insurance documentation
• Proficiency with standard office technology and software
• Reliable, flexible, and able to adapt in a fast-paced environment

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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