Operations Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Operations Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring everything runs smoothly and efficiently. Your energetic approach will help streamline administrative processes, support project coordination, and enhance office management. This paid position offers an exciting opportunity to develop your skills in a fast-paced environment while making a meaningful impact on our organization’s success.

Duties

• Provide comprehensive executive administrative support, including calendar management and scheduling using tools like Microsoft Outlook Calendar and Google Workspace
• Manage office operations by handling filing, data entry, bookkeeping with ‘Notion’, and ‘Asana’, as well as maintaining organized records
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks

Requirements

• Proven experience in administrative roles with a strong background in office management or personal assistant support
• Demonstrated skills in event planning, project coordination, bookkeeping (preferably with Notion and Asana), and data entry
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, and multi-line phone systems
• Exceptional communication skills with professional phone etiquette and customer service experience
• Attention to detail for proofreading, transcription, filing, and maintaining accurate records
• Ability to adapt quickly to changing priorities while maintaining a positive attitude

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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