Operations & Executive Coordinator

Job Description

ABOUT JOB

We are seeking a highly organized, adaptable, and dependable Operations & Executive Coordinator to support our leadership and operations team. This is a dynamic, high-impact role for someone who thrives in fast-paced environments and enjoys wearing multiple hats.

You will play a key role in keeping the business running smoothly—from managing schedules and investor communications to supporting reporting and day-to-day operations.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, schedule meetings, and coordinate logistics across internal and external stakeholders
• Prepare agendas, take notes, and track follow-ups to ensure accountability
• Assist with inbox management and prioritization when needed

Investor & Communications Support

• Draft and edit polished communications for high-level investors and partners
• Support ongoing investor relations efforts, including updates and outreach
• Ensure all communications reflect the brand’s voice and professionalism

Reporting & Analytics

• Generate and maintain performance reports related to crowdfunding campaigns
• Track key metrics and present insights in a clear, digestible format
• Assist in compiling materials for investor updates and internal reviews

Operations & Organization

• Maintain and organize internal systems, including Google Drive and shared documents
• Create and refine processes to improve efficiency and scalability
• Support the operations team with a wide range of daily tasks and special projects

Who You Are

• Exceptionally organized with strong attention to detail
• Proactive, resourceful, and able to anticipate needs before they arise
• Adaptable and comfortable working in an ever-changing startup environment
• Clear, concise, and professional communicator (written and verbal)
• Highly dependable with a strong sense of ownership and accountability
• Able to manage multiple priorities without sacrificing quality

Qualifications

• 1–3 years of experience in operations, administrative support, or a similar role (startup experience a plus)
• Strong proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
• Experience with reporting, data tracking, or dashboards preferred
• Comfortable interacting with senior stakeholders and external partners

Job Type: Contract

Pay: From $36,000.00 per year

Work Location: Remote

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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