Operations & Recruiting Assistant

Job Description

ABOUT JOB

We’re looking for a highly organized and detail-oriented Operations Assistant to support recruiting, onboarding, employee engagement, and office operations.

What You’ll Do

Recruiting & Candidate Experience

• Coordinate daily interview schedules, candidate check-ins, assessments, and interview room preparation.
• Track interview attendance, outcomes, and hiring activity.
• Collect hiring feedback from department leaders and update candidate records in the CRM.
• Prepare and send offer letters after approval.
• Communicate with new hires before their start date and provide onboarding information.
• Maintain and update job postings across hiring platforms to support applicant flow.

Office Operations & Employee Support

• Maintain performance dashboards and provide operational reporting to leadership.
• Order and manage office and breakroom supplies through Amazon and other vendors.
• Keep common areas organized and stocked, including coffee, snacks, and supplies.
• Set up new employee accounts in Google Workspace and other internal systems.
• Track attendance and maintain internal point-tracking records.
• Support weekly onboarding activities for new hires.
• Share sales performance updates, bonus announcements, and contest results.
• Assist with employee offboarding, including system access removal, company property collection, and documentation.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Professional phone etiquette and customer service mindset.
• Experience using CRM systems, Google Workspace, Slack, and other business software.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable, proactive, and able to work independently.
• Previous administrative, recruiting coordination, HR assistant, office assistant, or operations support experience preferred.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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