Part-Time Administrative Assistant

Job Description

JOB DETAILS

We are looking for a master multi-tasker with exceptional communication skills and an upbeat attitude. Our Administrative Assistants are the first to welcome all visitors by providing polite and professional assistance via phone, mail, and e-mail.

Our successful Administrative Assistants are professional, polite, and attentive while also being efficient and accurate. They are always prepared and responsive to meet each daily challenge. A seasoned experience level with computers (particularly Google applications), general office tasks, and excellent verbal and written communication skills are a must. Most importantly, our Administrative Assistants have a genuine desire to meet the needs of others.

Essential Responsibilities:

• Receive incoming calls from prospective and current families helping accordingly, and communicate messages to the Campus Director for prompt follow-up
• Answer questions politely and professionally, by phone  in a positive, friendly, and solution-oriented manner
• Manage prospective families’ information and contract renewals
• Support new students and new teachers on their first days on campus
• Provide real-time scheduling support, updating changes, notifying teachers, arranging for substitute teachers, and notifying parents of student tardiness
• Handle office tasks, such as attendance, generating progress reports, enrolling student courses, preparing enrollment folders, and reordering supplies
• Build a campus culture by displaying student work, organizing campus activities, keeping common areas neat and clean, etc.
• Be the point-of-contact for Maintenance, IT, Registrar, and other departments
• Other duties may apply

Administrative Assistant Requirements:

• Equivalent experience or a Bachelor’s degree preferred
• Regular and predictable attendance
• Ability to work a flexible schedule, mornings through afternoons, Monday through Friday
• Prior administrative experience
• Excellent computer skills, particularly in Google and Excel
• Excellent communication skills, both on the phone and in-person
• Desire to be proactive and create a positive experience for others
• Poise Under Pressure

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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