Personal/Administrative Assistant

Job Description

ABOUT JOB

The Personal Assistant provides administrative, organizational, and lifestyle support within a private residence environment. This role assists with personal, operational, and project-related responsibilities including research, document preparation, purchasing, organization projects, pet care support, errands, travel preparation, event assistance, and administrative coordination. The ideal candidate is proactive, resourceful, highly organized, service-oriented, and comfortable balancing office-based responsibilities with hands-on assistance.

Core Responsibilities

• Administrative support, correspondence, document preparation, paperwork assistance, research, and project follow-through.• Read documents, forms, instructions, and correspondence to the principal as requested and assist with completing paperwork and applications.• Shopping, purchasing, vendor research, gift purchasing, deliveries, returns, and exchanges.• Travel preparation, packing, unpacking, itinerary support, and logistical coordination.• Support social engagements, event preparation, wardrobe organization, and outfit coordination.• Organize closets, offices, storage areas, inventories, and household systems.• Coordinate with staff, vendors, and service providers as needed.• Prepare pet meals, medications, and supplements according to established instructions.• Coordinate veterinary, grooming, boarding, and training appointments and maintain pet-related records and supplies.• Provide occasional support with appointments, reservations, confirmations, and scheduling logistics.

Qualifications

• Five or more years of experience supporting individuals, families, executives, private households, family offices, or luxury hospitality environments preferred.• Valid driver’s license and clean driving record required.• Ability and willingness to drive for errands, appointments, transportation support, deliveries, and related responsibilities.• Exceptional organizational and multitasking abilities.• Strong written and verbal communication skills.• Excellent attention to detail and follow-through.• Strong research, problem-solving, and critical-thinking skills.• Experience handling confidential information with discretion and professionalism.• Proficiency with office technology, digital organization systems, and productivity software

Ideal Characteristics

• Highly organized and detail-oriented• Resourceful and proactive• Professional, polished, and service-minded• Adaptable, flexible, and solutions-oriented• Strong judgment and discretion• Able to anticipate needs and manage multiple priorities effectively

Pay: From $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance