Personal Assistant

Job Description

ABOUT JOB

Our client is seeking a sharp, discreet, and highly organized Executive & Personal Assistant to act as the right hand to the Founder. This is a high-touch, high-trust role for someone who anticipates needs, moves fast, and brings calm structure to a creative, demanding environment.

What you will own

• Act as a true gatekeeper and partner to the Founder: manage complex calendar scheduling, meeting coordination, and constantly shifting priorities
• Book appointments, reservations, car services, and full travel itineraries; coordinate pickups and on-the-ground logistics
• Prepare the Founder for meetings, presentations, and external engagements, ensuring alignment, organization, and follow-through
• Take and organize notes on calls; track action items to completion
• Serve as a key liaison to internal team members and external stakeholders; maintain strong, professional relationships
• Support client-facing activities, including communication, follow-up, and coordination, to ensure a high-touch experience
• Assist with planning and coordination of meetings, presentations, and occasional events
• Help create structure and streamline processes in a growing, fast-paced environment
• Provide administrative and operational support, including expense tracking and basic financial coordination
• Remain flexible and responsive in a role that evolves alongside the business

About you

• Bachelor’s degree preferred, or equivalent experience
• 5+ years supporting a senior executive, entrepreneur, or leadership team
• Background in fashion design or styling strongly preferred
• Highly organized with exceptional attention to detail and the ability to manage competing priorities
• Proactive, self-sufficient, and solutions-oriented with strong judgment and common sense
• Personable and professional, with strong interpersonal skills across a variety of stakeholders
• High level of discretion and integrity in handling confidential information
• Comfortable in an entrepreneurial environment with evolving structure
• Willing and able to travel as the role requires

Skills

• Airtable and Xero proficiency a strong plus
• Fluent with calendar, travel, and productivity tools

Compensation & benefits

• Competitive salary based on experience, plus discretionary bonus
• Medical, dental, and vision insurance
• Exercise / fitness membership

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Health savings account
• Life insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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