Project Administrative Assistant

Job Description

ABOUT JOB

Responsibilities include support for the day-to-day office operations and functions, including administrative support for office leaders and managers. This position also provides administrative support to construction administrators, project managers and project team members throughout the life of a project. This position interacts with employees, clients, vendors, consultants, contractors, and office guests. This position encourages teamwork by creating a climate where others are respected and valued.

Responsibilities

• Welcome and assist visitors, manage the callbox, and support a positive studio experience.
• Handle incoming/outgoing mail, packages, printing, and courier requests.
• Support Studio calendars, weekly presentations, and various team gatherings.
• Serve as a point of contact for architects, clients, consultants, contractors, and project teams.
• Perform project data entry, document control, routing of RFIs/submittals, and assembly of specifications.
• Prepare and distribute meeting minutes, follow up on action items, and participate in project meetings.
• Organize work effectively, set priorities, and meet project and department deadlines.
• Provide responsive, high-quality client service and assist with other tasks as assigned.

Requirements

• High School Diploma with two (2) years college related courses preferred, or equivalent experience.
• Minimum two (2) years general and administrative office experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
• Organizational skills and ability to establish priorities, objectives, and deadlines.
• Familiarity with the construction industry is desired, but not required.

The hourly range for this position is $19.34 – $26.31/hour ($40,232 – $54,734).

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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