Project Assistant

Job Description

ABOUT JOB

Responsibilities:

The Project Assistant is primarily responsible for providing administrative support to the project team(s).

Responsibilities and Essential Duties include the following (other duties may be assigned):

• Day to day administrative support for project management team(s), including sorting mail, creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
• Assist with obtaining insurance, permits, licenses and jobsite mobilization
• Create, distribute and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign
• Manage the subcontract, subcontract business licenses and required safety document process, making sure all documents are received, approved, saved and distributed
• Assist project management team with change order management process
• Asist team with material status tracking on subcontracts and purchase orders– create logs, coordinate delivery dates, etc.
• project team to fulfill project needs
• Receive and assist with the sub pay application process, including reviewing pay app and lien waivers, coding and distributing for approval
• Assist in preparing and distributing owner billing
• Prepare, distribute and manage closeout documentation required by contract
• Verify that all electronic project files are complete and ready for storage

Education – Skills – Knowledge – Qualifications & Experience:

• Bachelor’s degree preferred
• Minimum of one year of work experience in an office environment
• Strong verbal and written communication skills
• Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
• Aptitude to learn new computer applications and software
• Excellent customer service skills
• Positive attitude
• Proven self-starter
• Detailed oriented with the ability to recognize discrepancies
• Ability to work in a team environment as well as independently
• Must thrive in a fast-paced work environment
• Ability to successfully prioritize multiple tasks with competing deadlines
• Ability to maintain a high level of confidentiality

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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