Receptionist

Job Description

ABOUT JOB

We’re looking for a proactive, friendly, and highly organized Receptionist to be the face of our growing organization. This role is perfect for someone who thrives in a fast‑paced environment, enjoys wearing multiple hats, and brings a positive, solutions‑oriented attitude to every interaction. You’ll play a key role in shaping the daily office experience for employees, clients, and visitors.

Key Responsibilities

• Front Desk & Visitor Experience
• Greet and welcome visitors, candidates, and partners with warmth and professionalism.
• Handle incoming calls, emails, and general inquiries, routing them to the appropriate team members.
• Be the main point of contact for interactions with the building for maintenance requests, employee access, etc.

Office Operations & Support

• Assist with day‑to‑day office operations, including mail distribution, package handling, and supply management.
• Coordinate meeting rooms, schedule conference spaces, and support office events or team gatherings.
• Partner with the Director, P&C US to maintain a smooth, efficient, and enjoyable workplace environment.

Administrative Support

• Provide administrative support to various teams, including scheduling, document preparation, and data entry.
• Assist with onboarding tasks such as preparing welcome materials and setting up workstations.
• Support travel coordination, expense processing, and vendor communication as needed.

Culture & Team Engagement

• Help organize office events, celebrations, and culture‑building activities.
• Serve as a go‑to resource for employees needing assistance with office‑related questions or tasks.
• Contribute ideas to improve office processes, employee experience, and overall workplace operations.

Qualifications

• 3-5 years of experience in a receptionist, administrative, or office support role (startup experience a plus).
• Strong communication and interpersonal skills; comfortable interacting with employees at all levels.
• Highly organized with excellent attention to detail and the ability to multitask.
• Proficient with basic office software (Google Workspace or Microsoft Office).
• Positive attitude, resourcefulness, and a willingness to jump in wherever needed.
• Comfortable in a dynamic, evolving environment where priorities can shift quickly.

What We’re Looking For

• A welcoming presence who enjoys helping others.
• Someone who thrives in a collaborative, fast‑moving startup culture.
• A problem‑solver who takes initiative and anticipates needs before they arise.
• A team player who brings energy, professionalism, and reliability to the role.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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