Receptionist

Job Description

ABOUT JOB

The Receptionist provides front desk, administrative, and customer service support in a professional office environment. This position serves as the primary point of contact for visitors, callers, and staff while supporting mail distribution, scheduling, conference room coordination, and general office operations. The ideal candidate possesses strong organizational, communication, and multitasking skills with the ability to maintain a professional and welcoming office environment.

Responsibilities:

• Staff and manage designated reception areas during normal business hours.
• Professionally greet visitors, vendors, executives, and other guests and direct them appropriately.
• Answer, screen, and route incoming telephone calls and email inquiries.
• Manage calendars, schedule meetings, appointments, and conference room reservations.
• Coordinate conference and training room setup, including basic room preparation and equipment readiness.
• Collect, sort, log, distribute, and process incoming and outgoing mail, courier packages, and deliveries.
• Maintain records of mail receipts, shipment tracking, and distribution activities.
• Prepare and distribute correspondence, reports, memoranda, and other administrative documents.
• Maintain office supply inventory and notify management when replenishment is required.
• Support facilities-related requests and coordinate work order submissions when needed.
• Ensure reception and common office areas remain clean, organized, and professional in appearance.
• Provide excellent customer service to internal and external stakeholders.
• Perform additional administrative support duties as assigned.

Requirements:

• High School diploma required; associate or bachelor’s degree preferred.
• Minimum of one (1) to three (3) years of experience in a professional office environment as a receptionist, administrative assistant, or similar support role.
• Experience handling phones, email correspondence, mail processing, and front desk responsibilities.
• Experience scheduling meetings, maintaining calendars, and greeting high-level visitors.
• Experience providing general administrative support, customer service, and office coordination.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Strong written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to prioritize work and meet deadlines in a fast-paced environment.
• Ability to maintain professionalism and confidentiality.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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