Receptionist

Job Description

ABOUT JOB

Essential Duties/Responsibilities:

• Assist the records team with maintaining and organizing legal documents, files, and records.
• Perform data entry and ensure accurate and timely updates to the records management system.
• Assist with office supplies inventory and place orders as instructed.
• Assist with the preparation of documents, correspondence, and reports for various departments as instructed.
• Coordinate and support office events, meetings, and conferences as needed.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing documents for mailing on an as needed basis as well as taking mail to post office as required.
• Organize and prepare physical files for shredding as instructed.
• Scan documents and save accordingly in electronic file management system.
• Provide general administrative support, including answering phones, scheduling appointments, and greeting clients on an as needed basis.
• Perform other duties as assigned to support the overall operations of the firm.

• High school diploma or equivalent; associate’s degree or higher preferred.
• Previous experience in an administrative or office support role, preferably within a law firm.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.
• Strong multitasking abilities and the capacity to work independently and as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.