Receptionist

Job Description

ABOUT JOB

Our client is seeking a highly professional and service-oriented Receptionist to join our team. As the first point of contact for clients, guests, and employees, this individual plays a critical role in creating a welcoming and seamless experience that reflects the firm’s commitment to excellence, professionalism, and client service.

The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and communication skills, and is committed to delivering outstanding service while managing multiple responsibilities with discretion, professionalism, and efficiency.

Key Responsibilities:

• • Welcome and assist clients, guests, and visiting attorneys and staff, ensuring a professional and positive first impression.
  • Answer a multi-line telephone system in a courteous and professional manner; route calls and messages promptly to the appropriate attorney or staff member and respond to
  • routine inquiries.
  • Coordinate catering orders for meetings and events, accommodating a variety of dietary needs.
  • Provide backup support by coordinating audiovisual and technology needs with the Information Technology department for meetings and events.
  • Provide backup telephone coverage for other firm offices, as needed.
  • Coordinate visitor office and conference room assignments for employees visiting the Boston office and assist with new employee onboarding and departure logistics, as needed.
  • Distribute parking validation tickets to clients and guests and maintain associated records.
  • Assist with event preparation and cleanup while maintaining marketing and hospitality supplies, ensuring adequate inventory levels and proactively communicating replenishment needs.
  • Retrieve, sort, document, and distribute incoming mail daily, including researching and resolving unidentified mail.
  • Process invoices and expense reimbursements through Emburse.
  • Maintain a professional, organized, and welcoming reception area, including the seating area, floral arrangements, and reading materials.

Qualifications

• High school diploma or equivalent required.
• Minimum of one (1) year of receptionist experience in a law firm, professional services firm, or other client-facing environment.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Ability to work effectively with attorneys, clients, and staff at all levels of the organization with professionalism, tact, and diplomacy.
• Ability to work independently while exercising sound judgment and initiative.
• Strong general administrative and clerical skills.
• Proficiency in operating standard office equipment.
• Excellent organizational, planning, and time management skills.
• Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.
• Strong problem-solving and critical-thinking skills.
• Ability to prioritize competing responsibilities and manage multiple tasks simultaneously.
• Demonstrated reliability, dependability, and a strong work ethic.
• Excellent written and verbal communication skills.
• Ability to work effectively in a fast-paced environment while maintaining exceptional attention to detail.
• Commitment to delivering outstanding internal and external client service.
• Flexibility to work additional hours, as needed

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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