Administrative Assistant, Legal & People

Job Description

JOB  DETAILS

Key Responsibilities

Gaming and Regulatory Licensing Support

• Support preparation and submission of regulatory and licensing filings across multiple jurisdictions
• Track application status, renewal deadlines, and ongoing compliance requirements
• Maintain and organize electronic records, including licenses, correspondence, and regulatory documentation
• Partner cross-functionally (Legal, Compliance, Finance, People, and Executive Teams, as well as SECURES board of directors) to collect and validate information required for filings
• Partner with executive stakeholders to gather time-sensitive inputs, communicating with clarity, precision, and strong judgment while minimizing demands on their time
• Interface with regulators and external partners as needed to support application processes
• Perform data entry and quality control across internal systems and external regulatory portals
• Leverage AI-enabled tools and internal systems to improve efficiency, accuracy, and scalability of compliance workflows
• Assist with process improvement and documentation to streamline filing and tracking workflows

People Compliance & Operational Support

• Track and report on employee compliance training completion, including monitoring deadlines and following up with stakeholders
• Maintain documentation and records related to internal compliance programs and employee acknowledgments
• Support ad hoc people administration tasks (e.g., onboarding/offboarding coordination, data updates, documentation)
• Coordinate day-to-day operations of East Coast collaboration spaces, partnering with Workplace teams as needed
• Serve as a point of contact for collaboration space usage, ensuring a smooth employee experience

Basic Qualifications

• 2+ years of experience in an administrative, legal, or compliance support role
• Strong organizational skills with the ability to manage multiple workstreams and deadlines
• High attention to detail, particularly in document review and data entry
• Experience working with sensitive or confidential information
• Proficiency in Google Workspace (Docs, Sheets, Drive), comfort utilizing AI tools and learning new tools quickly
• Strong written and verbal communication skills
• Proven ability to communicate effectively with senior stakeholders, including executives, with a focus on clarity, efficiency, and follow-through
• A self-starter with sound judgment, high integrity, and a collaborative mindset.

Preferred Qualifications

• Experience supporting regulatory, licensing, or compliance functions (gaming, fintech, or other highly regulated industries strongly preferred)
• Familiarity with multi-state licensing processes
• Legal Assistant or Paralegal certification (nice to have, not required)

Additional Attributes

• Able to work independently while coordinating across multiple teams
• Comfortable operating in a fast-paced, evolving environment
• Strong prioritization skills and ability to manage shifting deadlines
• Process-minded, with an interest in improving efficiency and scalability

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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