Administrative Assistant / Personal Secretary

Job Description

ABOUT JOB

We are seeking a detail-oriented, dependable, and self-motivated Administrative Assistant / Personal Secretary to support both our day-to-day business operations and a separate personal book marketing project. This is a remote position offering flexible hours and the opportunity to grow with a busy, dynamic small business.

Compensation & Schedule

• Pay Rate: $20.00 – $25.00 per hour, commensurate with experience
• Hours: 35–40 hours per week
• Location: Remote

Office & Business Administration

• Answer and direct incoming phone calls, emails, and client inquiries in a professional manner
• Maintain and organize digital and physical filing systems, contracts, and project documents
• Assist with light bookkeeping tasks including invoicing and basic expense tracking
• Prepare correspondence, proposals, and reports using Microsoft Word and Excel
• Follow up on outstanding items with clients and vendors as directed
• Order office supplies and manage general administrative needs as they arise

Personal Assistant / Book Marketing Support

• Research and compile lists of literary agents, publishers, and book marketing contacts
• Draft and send query letters and submission packages to publishers and agents on behalf of the employer
• Track submission statuses and follow up as directed
• Assist with any additional personal administrative tasks as needed

Requirements

• Proficient with phone communication — comfortable handling client and vendor calls
• Strong computer skills required; proficiency in Microsoft Word and Excel is a must
• Basic bookkeeping ability; experience with light accounting tasks is a plus
• Excellent written and verbal communication skills
• Highly organized, reliable, and capable of managing multiple tasks independently
• Comfortable working remotely with minimal supervision
• Prior experience in administrative, secretarial, or office management roles preferred

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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