Executive Administrative Assistant

• Executive Calendar, Travel & Logistics: Manage executive calendars, schedule appointments, coordinate travel arrangements, maintain itineraries, and respond to schedule changes to support effective executive operations.
• Office Administration & Document Support: Perform general office functions including copying, mailing, filing, data entry, proofreading, correspondence preparation, presentation materials, and other administrative support activities.
• Executive Communications & Confidential Information: Compose, review, and transmit executive correspondence; screen incoming information; and handle sensitive or confidential matters with appropriate judgment and discretion.
• Expense Reporting, Visitor Support & Special Projects: Prepare and file expense reports; support VIP visitor agendas and itineraries; coordinate restaurant reservations, travel, meeting arrangements, and special administrative projects as needed.

Qualifications

WHAT YOU WILL BRING TO THE ROLE

• Minimum 2-4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience.
• High School Diploma
• Bachelor’s degree is preferred or a combination of education and experience.
• Proficiency in Windows, including Outlook, Word and Excel.
• Strong knowledge of PowerPoint is a plus.
• Exercises sound judgment, discretion, and confidentiality when supporting senior executives and handling sensitive information.
• Strong verbal and written communication skills, with the ability to interact professionally with executives, employees, vendors, and external stakeholders.
• Strong organizational skills with the ability to prioritize competing deadlines, manage multiple assignments, and follow through independently.
• Demonstrates problem-solving skills and resourcefulness in resolving routine administrative issues and coordinating executive support needs.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with the ability to prepare correspondence, reports, and presentation materials.
• Collaborates effectively in a team environment and builds positive working relationships across departments.
• Shares knowledge and supports onboarding or development of new team members, as needed.

Benefits Highlights

• Comprehensive health coverage – medical, dental, and vision plans
• Employer-funded HSA contributions to help reduce healthcare costs
• 401(k) with company match and immediate vesting from day one
• 100% company-paid life and disability insurance
• Wellbeing benefits including fitness and health resources
• Leadership programs and career development that support continuous learning
• Paid Volunteer Time Off and a company charitable donation in your honor