Executive Assistant & Operations Coordinator

Job Description

ABOUT JOB

We are seeking a high-energy, solutions-driven Executive Assistant and Operations Coordinator.

This role is ideal for someone who thrives in a fast-paced healthcare environment and leads by example. You will support executive-level administrative needs while also stepping into daily operations to ensure the front desk and patient experience run smoothly.

This is not a passive administrative role. The ideal candidate is proactive, intuitive, and hands-on, with strong leadership skills and a willingness to step in wherever needed to support the team.

Key Responsibilities

Executive and Administrative Support

• Provide direct administrative support to the Director of Nursing
• Assist with scheduling, communication, reporting, and operational follow-ups
• Anticipate needs and proactively manage priorities
• Serve as a liaison between departments to support communication and execution

Front Desk Leadership

• Lead and support the front desk team to ensure a high-quality patient experience
• Maintain accountability for front desk coverage, workflow, and performance
• Step in to support front desk operations during high volume or staffing gaps
• Coach team members and reinforce expectations and standards

Flexibility and Coverage

• Adjust schedule as needed to support operational demands
• Fill in for call-ins or staffing gaps, including front desk coverage
• Support the team during peak times or unexpected challenges

What We Are Looking For

• Bubbly, energetic, and engaging personality
• Strong initiative and follow-through
• Highly intuitive and able to anticipate needs
• Hands-on leader who leads by example
• Comfortable balancing administrative work with frontline support
• Ability to maintain professionalism and appropriate workplace boundaries
• Strong sense of ownership, urgency, and accountability
• Ability to thrive in a fast-paced environment

Preferred Qualifications

• Experience supporting executive leadership
• Previous front desk or patient-facing leadership experience
• Strong organizational and communication skills

Compensation & Benefits

• Salary commensurate with experience
• 401(k) with company match
• Comprehensive benefits

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration