Front Office Administrative Assistant Entry Level

Job Description

JOB SUMMARY

Are you an energetic and organized individual eager to kick-start your career in office administration? We’re seeking a proactive Front Office Administrative Assistant at the entry level to join our dynamic team. Your enthusiasm and attention to detail will help create a positive environment for clients, visitors, and team members alike. This paid, full-time position is a fantastic opportunity to develop essential administrative skills and gain valuable experience in a professional setting.

What You’ll Do

• Provide excellent customer service and assist with calls efficiently and courteously

• Receive, sort, and distribute incoming and outgoing correspondence, including emails, mail, and packages

• Maintain organized filing systems both physically and digitally, including scanning and digitizing documents

• Support the distribution and tracking of keys, permits, and access fobs

• Perform accurate data entry — updating records and maintaining databases

• Assist with calendar management and scheduling

• Perform general clerical duties such as photocopying, scanning, and creating notices

• Assist community managers and support various departments as needed, demonstrating flexibility and teamwork

This is primarily an administrative support role with minimal direct, in-person client interaction; most contact is by phone and correspondence.

What We’re Looking For

• Proficiency with Microsoft Word and Excel (required); Outlook (required)

• Familiarity with Microsoft Teams, PowerPoint, and Google Workspace (Gmail, Calendar) a plus

• A positive attitude and a genuine team-player mindset (required)

• Self-disciplined, with proven ability to manage time and prioritize tasks independently (required)

• Resourceful — knows how to use the tools and information available to get answers (required)

• Strong problem-solving and critical-thinking skills (required)

• Strong organizational skills and the ability to multitask effectively

• Excellent phone etiquette and communication skills; bilingual abilities a plus but not required

• Attention to detail for proofreading documents and maintaining accurate records

• Basic bookkeeping knowledge or QuickBooks experience is advantageous

• Previous office or clerical experience preferred but not required — enthusiasm to learn is key

No prior HOA experience required — all training provided in house. We value diverse backgrounds and are committed to a supportive environment where your skills can grow. Join us to start your professional journey in office administration!

Why Join Us

• Friendly, supportive boutique team environment

• Clear path to grow into community management roles

• Benefits — e.g., PTO, health, 401K matching, etc.]

Job Type: Full-time

Pay: $22.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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