Office Administrator

Job Description

ABOUT JOB

We are looking for a reliable, organized, and highly attentive Office Administrator to support daily office operations. The main responsibility of this position is handling, organizing, sorting, and distributing incoming and outgoing mail and packages. The ideal candidate is detail-oriented, dependable, comfortable with routine administrative work, and able to use a laptop, scanner, printer, and other basic office equipment confidently.

This position requires someone who pays close attention to details, follows instructions carefully, keeps information organized, and ensures that mail and documents are handled accurately and efficiently.

Key Responsibilities

• Receive, open, sort, organize, and distribute incoming mail and packages.
• Handle certified, priority, registered, and other types of mail appropriately.
• Pick up and distribute mail throughout the office on a regular schedule.
• Coordinate with postal carriers, delivery drivers, and other couriers as needed.
• Notify appropriate staff when important or time-sensitive mail arrives.
• Print, copy, scan, fax, file, and organize documents.
• Enter information accurately into spreadsheets, databases, and office systems.
• Organize and maintain office records and paperwork.
• Respond to routine administrative requests from staff.
• Answer, transfer, and take messages for incoming phone calls when needed.
• Monitor general office email and route messages to the appropriate person.
• Maintain office supply inventory and notify management when supplies need to be reordered.
• Organize office supplies, forms, files, and administrative materials.
• Assist with maintaining a clean, organized, and efficient administrative workspace.
• Maintain confidentiality when handling sensitive documents and correspondence.
• Follow established procedures for handling documents, mail, packages, and records.
• Perform other general administrative duties as assigned.

Required Skills & Qualifications

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Reliable, responsible, and punctual.
• Comfortable performing repetitive administrative tasks while maintaining accuracy.
• Must know how to use a laptop/computer for basic office tasks.
• Must know how to operate a scanner and scan/save documents correctly.
• Basic knowledge of email, file management, document storage, and data entry.
• Ability to follow written and verbal instructions.
• Ability to work independently and stay on task.
• Ability to prioritize time-sensitive mail and administrative requests.

What We Are Looking For

The successful candidate will be someone who is very attentive, organized, dependable, and careful with details. Since mail handling and distribution are the primary responsibilities, accuracy is extremely important. The person in this role must be comfortable working with a laptop, scanner, printer, and basic office technology and should be able to learn new office systems quickly.

Pay: $25.69 – $30.93 per hour

Benefits:

• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration