Office Administrator / Assistant

Job Description

ABOUT JOB

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities.

Responsibilities

• General Admin duties:

• Greet and screen callers and visitors and direct them to the appropriate person or area

• Answer & manage general incoming calls to the firm on company phone lines – listening to voicemails and following up as needed

• Managing company online faxing

• Handle admin & program-related mailings (Scanning, filing, & mailing)

• Handle supplies and the delivery of the company equipment

• Work with Resource Director to make company office purchases as needed

• Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders

• Prepare monthly calendars, reports, and invoices

• General office upkeep

• Employee Onboarding / Ongoing / Offboarding Support:

• Facilitate Employee Email, Laptop, and Access

• Ordering employee business card, and employee ID cards

• Support with offboarding admin tasks

• Support employees by
  following up with IT

• Serve as support on payroll support activities

• Scheduling for a few Providers:

• Schedule, confirm, and reschedule appointments for our group of therapists.

• Other duties as assigned.

Requirements

• Bachelor’s degree in a relevant field; preferably healthcare

• Proven work experience as an Office Assistant or Administrator (with scheduling experience).
• Previous experience in a doctor’s office preferred.
• Knowledge & Proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills; must be a people person

• Very responsive & good problem-solving abilities

• Knowledge of basic office equipment such as copiers, fax machines, and printers
• Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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